Assisting guests in attending your destination wedding is important to ensure they have a smooth, stress free and enjoyable experience. And to do this, you must include every detail you can possibly think of! After all, this location may be foreign to many of your guests and the first time attending a destination wedding for many.
Table of Contents
When creating destination wedding invitations, consider including the following information to help your guests plan their trip.
Save-the-Date
Send out save-the-date cards well in advance to give guests ample time to make travel arrangements. Include the wedding date and location.
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Wedding Date and Location
Clearly state the wedding date, time, and the exact location. Include the venue name, address, and any specific instructions for reaching the venue.
Travel Information
Provide details on how to get to the destination, including the nearest airports and transportation options from the airport to the wedding location. Offer recommendations for airlines or travel websites.
Accommodation Options
List a range of accommodations, from luxury hotels to budget-friendly options, in the vicinity of the wedding venue. Mention any special rates or room blocks you’ve arranged for guests.
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Itinerary
Share a rough itinerary of wedding-related events, such as the welcome dinner, ceremony, reception, and any post-wedding brunch. Include dates, times, and locations for these events.
RSVP Information
Clearly instruct guests on how to RSVP, whether it’s through a traditional RSVP card, an online form, or by email. Include an RSVP deadline.
Travel Documents
Inform guests about any travel documents they’ll need, such as passports, visas, or travel insurance, depending on the destination.
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Local Information
Offer tips and recommendations for things to do and places to see in the area. Include suggestions for local restaurants, attractions, and activities.
Weather and Dress Code
Provide information about the expected weather during your wedding dates and suggest appropriate attire for different events (e.g., formal attire for the ceremony, casual for a beachside reception).
Registry Details
If you have a wedding registry, include information about where guests can find it, either on your wedding website or through a separate card.
Contact Information
Share your contact details, such as an email address or phone number, so guests can reach out with questions or concerns.
Wedding Website
Consider creating a wedding website where guests can find additional details, updates, and useful links related to your wedding.
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Cultural or Local Customs
If your destination has unique customs or traditions, provide information and guidance to help guests respect and participate in them appropriately.
Welcome Bag
Mention if you plan to provide welcome bags with essentials or local treats upon guests’ arrival.
Transportation
If you plan to arrange transportation for guests between accommodations and wedding events, include details about pick-up times and locations.
Childcare
If your wedding is adults-only, communicate this clearly in the invitation, so parents can organise the necessary child minding.
Remember to send out invitations well in advance, ideally several months before the wedding, to allow guests sufficient time to plan and make travel arrangements. Providing extensive information will help ensure that your guests have a seamless and amazing experience at your destination wedding.
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