As you dive into the intricate details of your special day, there are a few essential aspects that often get overlooked in the midst of all the excitement, particularly when it comes to a destination wedding.
Table of Contents
Allow us to guide you through these often-missed but absolutely crucial elements that will ensure your destination wedding is as magical as you’ve always imagined.
1. Establish a Wedding Website before you mail your Save-the-Dates
Keep your guests informed and updated with a wedding website. It’s a convenient hub for all essential information, allowing you to share details effortlessly.
2. A Back-Up Weather Plan
Picture this: You’re exchanging vows on the beach, surrounded by the soothing sound of the waves, and suddenly raindrops start to fall. Fear not! Booking a backup weather plan is like having a safety net, ensuring your wedding day remains spectacular, come rain or shine.
3. Know when the Sun Sets
Golden hour lighting is a photographer’s best friend. Plan your ceremony around the sunset time to capture the most mesmerizing photographs, creating memories that will last a lifetime.
4. Arrange Transportation for your Bridal Party
Don’t leave your bridal party’s arrival to chance. Secure reliable transportation for them, ensuring everyone arrives at the venue in style and on time.
5. Factor Yourself into the Guest Count
We know this might sound obvious, but make sure to count yourselves when planning seating and other arrangements. Avoid any confusion and ensure your venue is set up perfectly for everyone.
6. Designate Someone to be the On-The-Day Point Person
Relinquish the stress of managing last-minute details on your wedding day. Put someone you trust in charge, allowing you to bask in the joy of the moment without any distractions.This way you won’t have to worry about answering the phone or setting tables, but instead hanging out with your bridal party and family!
7. Budget for Extra On-The-Day Costs
Little expenses can add up quickly. Plan ahead for additional on-the-day costs like morning coffee, snacks, and transportation, ensuring your budget remains intact.
8. Arrange Adequate Lighting
Create the perfect ambiance for your reception by arranging suitable lighting. From warm welcomes to a dance floor that glows, lighting sets the mood for your celebration.
9. Provide Extra Seating at a Cocktail-Style Reception
Keep your guests comfortable throughout the evening. A few extra chairs can make a world of difference, ensuring everyone enjoys the festivities without sore feet.
10. Designate a Photo-Wrangler
Capture every precious moment by designating someone to gather the right people for photographs, allowing you to focus on your happiness.
11. Arrange Transportation for the Newlyweds After the Reception
Ensure your journey continues smoothly after the celebration. Pre-book transportation for you and your spouse, avoiding any last-minute hiccups.
12. Ensure You Use the Correct Amount of Postage
Avoid postal mishaps by correctly weighing your invitations and affixing the right amount of postage. It’s a small detail that ensures your invitations reach their destination without a hitch.
13. Check Guests for Allergies and Dietary Restrictions
Be considerate of your guests’ dietary needs and allergies. Take the time to gather this information, allowing your catering team to create a menu that accommodates everyone.
14. Talk to Suppliers About Potential Overtime
Plan for potential overtime with your suppliers. Clear communication can prevent any awkward gaps in your celebration, ensuring the party goes on seamlessly.
15. Sound Equipment for After the Band
Keep the energy alive after your live entertainment wraps up. Arrange for sound equipment to keep the dance floor buzzing, ensuring your guests continue to dance the night away.
16. Order Vendor Meals and Check their Dietaries
Take care of your hardworking vendors by providing them with a delicious meal. Confirm their dietary preferences in advance, ensuring they can refuel and continue providing excellent service.
17. Bring a Change of Clothing (or at least shoes!)
Stay comfortable throughout your celebration. Whether it’s a complete outfit change or just a pair of comfy shoes, you’ll appreciate the freedom to move and enjoy every moment.
18. Assign Someone to Take Your Wedding Dress
Preserve your precious gown by entrusting it to someone responsible for transportation. Ensure it reaches home safely and, if necessary, arrange for professional cleaning.
19. Book a Hotel Room Block
Simplify accommodation for your guests by securing a hotel room block. Research local options and offer your loved ones a convenient and comfortable stay.
20. Arrange Welcome Bags for Out-Of-Town Guests
Show your appreciation to out-of-town guests with thoughtful welcome bags. Include maps, local tips, and small treats, making them feel cherished for traveling to celebrate your love.
21. Wedding Signage
Guide your guests with clear signage, especially in large or public venues. Simple signs can prevent confusion and ensure everyone finds their way without any hassle.
22. Designate Someone to Gather Up Gifts, Decor and Personal Items
After the festivities, the last thing you want to worry about is packing up. Assign someone reliable to gather gifts, decorations, and personal items, allowing you to focus on your newfound happiness.
23. Leave Enough Time and Money for Dress Alterations
Give your dress the attention it deserves. Plan well in advance for alterations, ensuring a perfect fit and allowing time for any necessary adjustments.
24. Plan Out Your Accessories
Complete your look with carefully chosen accessories. Plan your veil, earrings, bracelets, and other adornments, taking into account the season and venue.
25. Eat Food and Drink Water
Nourish your body and stay hydrated. Don’t forget to eat and drink throughout the day, ensuring you’re energized and ready to enjoy every moment of your celebration.
26. Write a Do-Not-Play List for your DJ
Guide your DJ or musicians with a clear playlist and a list of songs or genres to avoid, ensuring the music reflects your taste and keeps the dance floor alive.
27. Prepare a Thank-You Speech
Express your gratitude to your loved ones with a heartfelt speech. Prepare your remarks in advance, ensuring you don’t miss anyone who contributed to your special day.
28. Reserve Seats for Family
Ensure your closest family members have reserved seats, allowing them to witness your ceremony up close and personal.
29. Assign Someone to Gather Gifts
Appoint someone trustworthy to collect gifts and cards, preventing any accidental oversight and ensuring you receive all the heartfelt tokens from your guests.
30. Pack a Phone Charger
Stay connected and capture precious moments throughout the day. Pack a phone charger and a portable power bank, ensuring your devices remain charged and ready to use.
Your destination wedding is a celebration of love, joy, and the beginning of a beautiful chapter in your lives. By considering these often overlooked aspects, you can ensure that your special day unfolds seamlessly, leaving you with unforgettable memories and the freedom to savor every moment. Wishing you a magical wedding day filled with love, laughter, and endless happiness!
READ MORE: THESE ARE THE TOP THINGS TO CONSIDER WHEN PLANNING YOUR DESTINATION HONEYMOON
Wedded Wonderland is delighted to introduce the Get Wedded in Fiji 2023 digital magazine, showcasing the unparalleled beauty and allure of destination weddings in Fiji. This annual magazine is accessible to everyone at no cost, and it’s designed to inspire couples to bring their dream wedding to life in this tropical paradise.
Read the magazine below!
